Inspection is not a generic “100% tested” badge. The useful version starts with an approved reference and written acceptance criteria, records what was checked on the actual order and leaves unsupported characteristics open.
Send your acceptance criteria with the RFQ.: We will separate available evidence from checks that need a supplier, laboratory or independent inspection route.
1. Freeze the inspection input
- Buyer reference and approved proposed model
- Drawing revision, datasheet or agreed comparison record
- Quantity, sampling plan and critical characteristics
- Required markings, condition, documents and packing
- Acceptance limits and the person authorized to approve deviations
Without a frozen reference, an inspector can confirm appearance and quantity but cannot decide technical conformity.
2. Select checks that answer the actual risk
| Check | Typical evidence | What it does not prove alone |
|---|---|---|
| Identity and quantity | Nameplate, part label, serial or batch photos and count | Internal configuration or performance |
| Visual condition | Surface, casting, machining, ports, connectors and damage photos | Material grade or hydraulic function |
| Dimensions and interfaces | Recorded values for agreed mounting, shaft, flange, port or envelope points | Performance under pressure or load |
| Function or pressure test | Test method, unit identity, conditions, readings and result | Characteristics outside the recorded test points |
| Packing release | Protection, labels, package count, weight and final photos | Product conformity not checked earlier |
3. Record exceptions before release
- Pass: the recorded check meets the agreed criterion
- Hold: evidence is missing, unclear or outside the limit
- Conditional approval: the buyer accepts a documented deviation in writing
- Reject or rework: the source must correct or replace the affected unit
4. Build the order evidence pack
- Order and line-item reference
- Actual unit, label or batch identity
- Dated photos and measurement or test records when included
- Exception, corrective-action and approval record
- Final packing list and release status
Inspection boundaries
The quotation must say whether checks are performed by the supplier, coordinated by Hydraulic Match, performed by an independent inspector or witnessed by the buyer. Test availability, sample size and cost are confirmed before order placement.
Inspection reduces defined risks; it does not create evidence for characteristics that were not checked.
Related Product, Series & Technical Pages
Manufacturing partner review
See how a source advances from lead to order-approved supplier.
Open related page →Quality evidence levels
Choose the evidence level that supports the purchase decision.
Open related page →Pre-shipment checklist
Use the checklist when defining order-specific release evidence.
Open related page →